PLUG Committee meeting Agenda

1. Confirmation of Previous Minutes

https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2020-03-17-minutes.md

2. Next committee meeting

3. Actions from previous meetings

ACTION: Update PLUG addresses (New address President X) PLUG Incorporation number: A1007186U ABN: 58 233 849 580

Need to update the address associated with the ABN, ASIC. ACTION: Peter will update the address associated with the ABN, Paul can help.

ACTION: Peter 2018 & 2019 financial report on PLUG website .ODP

ACTION: Nick will help to get financial reports into the published site

ACTION: New Bendigo accounts, Benjamin/Peter/Nick - Banks require forms to be signed. Back to the bank. Peter&Nick, Monday afternoon 2020-03-30

ACTION: Update Spacecubed/Riff agreement

ACTION: Peter will bank some of the cash box moneys.

ACTION: Paul: I received a $34.73 cheque for the Load and Go card and I will cash it.

ACTION: Server migration to Digital Ocean.

4. Reports

  • Financial Reports

  • Membership Report

5. Events

  • Review of previous events
  • Next month’s meeting
  • Future plans

6. General Business

Minutes of Plug Committee Meeting 2020-04-21

  1. Opening

    Meeting opened by Ben at 19:46pm

Attendance

Present: Ben, Peter, Margaret, Nick, James
Apologies: None
Absent: Paul, Michel

0. Procedural Motion to move item 6 to item 2

  • Next meeting moved to first (amended to second) item of business

1. Confirmation of Previous Minutes

  • Ben votes to confirm the previous minutes, Margaret seconds, Peter thirds.
    • Passed.

2. Next committee meeting

  • 2020-05-19 Third Tuesday 7.30pm (Online @ Mumble)

3. Actions from previous committee meeting

  • ACTION: Update PLUG addresses + update the address associated with the ABN, ASIC.

    • (Status: Still TODO)

  • ACTION: Peter will update the address associated with the ABN, Paul can help

    • (Status: Still TODO)

  • ACTION: Peter 2018 & 2019 financial report on PLUG website .ODP

    • (Status: In progress, ETA 2020-04-22)

  • ACTION: Nick will help to get financial reports into the published site

    • (Status: In progress, ETA 2020-04-22)

  • ACTION: New Bendigo accounts, Benjamin/Peter/Nick - Banks require forms to be signed.

    • Back to the bank. Peter&Nick, Monday afternoon 2020-03-30
    • (Status: In progress)
    • ACTION: Nick to visit Peter to sign forms

  • ACTION: Update Spacecubed/Riff agreement

    • (Status: Overdue. pokes Paul)

  • ACTION: Peter will bank some of the cash box moneys.

    • (status: not done yet)

  • ACTION: Paul: I received a $34.73 cheque for the Load and Go card and I will cash it.

    • (Status: TODO)
    • ACTION: Follow-up with Paul

  • ACTION: Server migration to Digital Ocean.

    • (Status: In progress)
    • Ben and Nick are working through migration to DO.
      • New machine called “edison”
      • Primary DNS has been moved to edison.
      • Mail stack is completed + in testing, pending mail migration
      • UGMM work by Alastair being finished soon, last known blocker
      • All other services (mumble, web, mailman etc) should be ready for migration

4. Reports & Standing Items

  • Financial Situation as of 2020-04-20 (Peter)

    • Balances:
      • Cash box
        • $592.60 current, $582.60 start of year ($390.25 start 2019)
      • Debit Card (old)
        • Expired current, Expired start of year ($40.86 start 2019)
          • awaiting recovery
      • Bank Balance
        • $3128.47 current, $2114.42 start of year ($2754.04 start 2019)
      • Receivables
        • $34.73 (Paul) from expired Debit Card (old) load & go.
        • 63.60 (?) Cash Awaiting Deposit
          • May have been claimed for reimbursement
      • Total Assets
        • $3824.53 (was $2801.48 start of year) ($3213.04 start 2019)
    • Statement:
      • Income
        • $1030.00 this month, $52.00 last, $1213.90 this year
      • Expense
        • $0.00 this month, $21.00 last, $165.24 this year
      • Net Proceeds
        • $1030.00 this month, $31.00 last, $1048.66 this year
    • Outstanding:
      • No outstanding debts

  • Membership Situation as of 2020-04-21

    • 1 new member: DB

5. Events

  • Review of previous events

    • Various hack events, testing out IRC and BBB.
    • Second Tuesday 2020-04-14
      • Ben was happy with the hack events. Notes that BBB is incredibly cool, especially the ability to watch YouTube in sync, put up PDF-based slides, etc. Only missing push-to-talk!
      • Thanks to Nick, Ben for continued INFRA work

  • Next month’s meetings

    • Second Sunday 2020-05-10

      • PLUG+POSH Hack afternoon 12:00–16:00
      • Wings Whacky Games Night 18:00–20:00
        • Main events:
        • Secondary events:
          • Experimental stuff
        • TODO: Ben to Write up a rough plan + email, stick it into GCal + Meetup + Facebook
        • Due by 2020-04-23.

    • Second Tuesday 2020-05-12:

      • Socialise at 18:00, talk at 19:00
      • Github Actions by jamesh
      • Online via Big Blue Button: include a URL in the announcement.

    • PLUG-not-in-the-Pub? Towel Day Monday 2020-05-25!

      • Online via IRC, Big Blue Button: include a URL in the announcement
      • Raise a glass to [DNA], 42nd anniversary of the HHGTTG radio plays

  • Future plans

    • Quiz Nights, future Games Nights (depending on first one)

6. General Business

  • Payment for DO to be taken over by PLUG
    • Proposed: Nick; Seconded: Margaret; MOTION: That PLUG take over the Digital Ocean payments as soon as practicable, and in the meantime reimburse new payments
      • For: 4 Against: 0 Abstain: 1 -> passed without dissent

Meeting closed by Benjamin at 8:50 pm.