0. Opening.

  • Meeting opened by Ben at 7:36 PM 2020-05-19

Attendance.

  • Present: Nick, Ben, Margaret, James, Paul, Peter
  • Apologies: None
  • Absent: Michel

1. Confirmation of Previous Minutes.

2. Next Committee Meeting.

3. Reports & Standing Items.

  • Financial Situation as of 2020-05-18 (Peter)

    • Balances:
      • Cash box
        • $592.60 current, $582.60 start of year ($390.25 start 2019)
      • Debit card(old)
        • Expired current, Expired start of year ($40.86 start 2019)
      • Bank Balance
        • $3148.47 current, $2114.42 start of year ($2754.04 start 2019)
      • Receivables
        • $34.73 (Paul) from expired Debit card (old) load go.
      • Total Assets
        • $3845.53 (was $2801.48 start of year) ($3213.04 start 2019)
    • Statement:
      • Income
        • $20.00 this month, $1030.00 last, $1233.90 this year.
          • Last month’s income included the proceeds from CCC0001 of $980.00
      • Expense
        • $0.00 this month, $0.00 last, $165.24 this year
      • Net Proceeds
        • $20.00 this month, $1030.00 last, $1068.66 this year
    • Outstanding:
      • Payables
        • WarpspaceIT $250 possible
      • Receivables
        • Benjamin has invoiced CCC0002 for $1120
  • Membership Situation as of 2020-05-19 (Paul) this is to date today

    • I back tracked on previous data missed last month.
    • 1 renewals/new in May $10
    • 2 renewals/new in April $50 ($10 donation)
    • 2 renewals/new in March $30
    • 3 renewals/new in February $20
    • 3 renewals/new in January $70 ($10 donation)
  • Membership trends:

    • 29 Current Paid Members April, previous month was 30
    • 30 Current Paid Members March, previous month was 26
    • 304 Expired Members April, previous month was 302
    • 302 Expired Members March, previous month was 300
    • 416 Members on meetup.com April, previous month 416
    • 416 Members on meetup.com March, previous month 410

4. Events Status.

  • Review of recent events:

    • Second Sunday 2020-05-10
      • PLUG+POSH Hack afternoon 12:00–16:00
        • Some other informal hack sessions in this period
      • Wings Whacky Games Night 18:00–20:00
    • Second Tuesday 2020-05-12
    • How did the previous events turn out online? Any comments?
      • Lacked early promotion, early ones had turnout, but there’s a downward trend - plus the occasional clash
  • Forthcoming events:

    • PLUG-not-in-the-Pub? Towel Day Monday 2020-05-25!
      • Online via IRC, Big Blue Button: include a URL in the announcement
        • but! some pubs are open again now - anyone want to join in from out-and-about?
      • Raise a glass to [DNA], 42nd anniversary of the HHGTTG radio plays
    • June:
      • Second Tuesday 2020-06-09
        • James’ talk?
        • Online with Big Blue Button?
      • Second Sunday 2020-06-14 PLUG+POSH hack afternoon
        • Hack session online?
        • POSH meetup event, if existing, will say if in-person is available
    • July:
      • Second Sunday 2020-07-12 PLUG+POSH hack afternoon
      • Second Tuesday 2020-07-14
        • Online with Big Blue Button?
      • Near 2020-07-27? PLUG-in-the-Pub?
      • ACTION: Ben to pick a date in July for Games Night 2. By Friday evening.
  • Future plans:

    • Quiz Nights, future Games Nights (depending on first one).

5. General Business & Matters Arising.

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN, ASIC
    • Status: Still TODO
  • ACTION: Peter: 2018 & 2019 financial report on PLUG website .ODP
    • Nick: will help to get financial reports into the published site
    • Status: Done
  • ACTION: Benjamin/Peter/Nick: New Bendigo accounts
  • ACTION: Paul: Update Spacecubed/Riff agreement.
    • Status: Paul Not done yet, will follow up
  • ACTION: Peter: will bank some of the cash box moneys.
    • Status: Not done yet
  • ACTION: Paul: I received a $34.73 cheque for the Load Go card and I need to cash it.
    • Status: Not done yet
  • ACTION: Server migration to Digital Ocean
    • Assigned to:
      • Nick: mail: RFT2019-11 (r2)
      • “Admin team”: not-mail, preparation
    • Status: ETA end of June? (80% confidence)

6. New General Business.

  • ACTION: Agreed to pay Warpspace IT’s inv 2019-07/003 for RFT2019-01, RFT2019-02-WO1: total: $250
    • plug-ugmm v0.6.3 in https://github.com/plugorgau/ugmm/pull/13
      • Not acceptance tested? but we might not have the volunteer time to meaningfully do that.
      • We should be clearer in the future for the testing from now on forth.
  • Domain name renewal
    • ACTION: Confirm with Tim? (Ben to follow up @ next hack session)
  • Future Proposal: That PLUG get a 4G SIM for a “netbox” project? (easy portable venue-independent network hotspot and uplink) to cope with situations where the venue’s network is not suitable for our devices.
    • https://www.ozbargain.com.au/node/538533
      • based on https://www.ozbargain.com.au/node/480652
      • was $15/month postpaid, now $5/month for the first 12 months: “5GB”, then unlimited at 1.5MBps (call it a ~500GB/month T1 link), with some COVID-19 bonus data sometimes
      • even a full year’s worth of $60 is better than other prepaid offers
      • Can be auto-paid by our BPay
      • Would require a non-Telstra user to sign up: x?
      • Paul: I am happy to look into this and work out a few possible solutions and give information to committee. Using Aldi(Telstra)we can get any time! $15 for 3GB or $25 for 18GB with no excess and speed limiting.
        • but 500 > 18? and $5 < $25?
    • Paul has created Bendigo payment for Warpspace IT invoice $250 for approval.

Meeting closed by Benjamin at 9:00 PM.