PLUG Committee Meeting 2021-07-20
0. Opening
- Meeting opened by Patrick at 19:39
- Present: Margaret, Patrick, Nick, Peter
- Apologies: Benjamin
- Absent: James, Paul
- Guest:
1. Confirmation of Previous Minutes
- https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-06-15-minutes.md
- Proposed by Margaret, Seconded by Nick
- Passed without dissent
2. Next Committee Meeting
- Tuesday 2021-08-24 19:30
- (postponed 1 week)
3. Reports & Standing Items
-
Financial Situation as of 2021-07-19 (Peter)
- Balances:
- Cash box
- $353.10 current, $694.60 start of year ($582.60 start 2020)
- Business Debit Card
- $189.94 current, $266.00 start of year (opened June 26, 2020)
- Bank Balance
- $4246.96 current, $3801.47 start of year ($2114.42 start 2020)
- Receivables
- $40.86 (Paul) from expired Debit card (old) load go.
- Total Assets
- $4830.86 (was $4846.53 start of year) ($2801.48 start 2020)
- Cash box
- Statement:
- Income
- $106.00 this month, $160.00 last, $588.50 this year
- Expense
- $32.32 this month, $115.64 last, $463.85 this year
- Net Proceeds
- $73.68 this month, $44.36 last, $124.65 this year
- Income
- Outstanding:
- Receivables
- $10.00 cash being held by Nick as petty cash/float
- Unreconciled
- $49.00 cash to be added to cash box
- $31.00 previously held as float potentially reducing donation income this month
- Income vs Total Assets ACTION: Peter to investigate Gnucash discrepancies
- Receivables
- Balances:
-
Membership Situation as of 2021-07-20 (Margaret)
- 2 renewals since last committee meeting
-
Membership trends as of
2021-06-15(Margaret) [EDIT: Date was 2021-07-20]- Current Paid Members 25, previous month was 32
- Overdue Members 7, previous month was 3
- Expired Members 309, previous month was 307
- Members on meetup.com 458, previous month 454
4. Events Status
-
Review of recent events
-
June
- ACTION: get James some credentials to upload original meeting recordings
- Still TODO
- Some recordings in S3 storage
- ACTION: get James some credentials to upload original meeting recordings
-
July
- Second Sunday 2021-07-11 PLUG+POSH hack afternoon
- Second Tuesday 2021-07-13
- Three lightning talks, including an online speaker
- More issues with AV equipment
- Can we get a more direct alternative speaker microphone?
- Wanted: build up node2 and node3
- Streamline with a small mixer that would take XLR microphones
- 6 attendees in person, plus online speaker
-
Forthcoming events
-
2021-07-26 PLUG in the Pub
- Little Island Brewing, CBD (The Island Brew House)
- Florence Hummerston Building, 1 Valdura Place, Elizabeth Quay, Perth WA 6000
- https://www.theislandeq.com.au/
-
ACTION: Margaret to update calendar DONE
-
ACTION: James to update MeetUp DONE
-
August
- Second Tuesday 2021-08-10
- Chris McCormick has expressed interest in giving a talk (email 2021-06-20)
- Has just provided more info
- Title: Free Software vs commercial - why not both?
- Description: a survey of some ways people are building sustainable businesses on top of FLOSS.
- ACTION Margaret to confirm with Chris, and get permission to stream and record via BBB
- Second Tuesday 2021-08-10
-
September
- General hack session? Installfest?
- Gaming on Linux?
-
October
- Quiz Night? Ben to MC.
- Prince Lane Bar? 356 Murray St, Perth (previously Carnegie’s)
- ACTION: Margaret to ring for more details and book if appropriate
- Generous Squire? Shafto Lane, Perth
- $150 venue hire, has HDMI TV
- ACTION: Margaret to contact Generous Squire - done
- Paul is happy to help organise
- Margaret can contribute all questions
- Sponsors wanted
- ACTION: Margaret to email list once date/venue are fixed.
- If others want to help, let us know
- Quiz Night? Ben to MC.
-
-
Future:
- Foreman (Wings)
- No timeline yet
- MooseFS Expansion (Wings)
- PLUG AV hack sessions
- Piggyback on PLUG+POSH Second Sundays for starters, but announce an AV session for… ?
- Could announce one by email (av@plug, plug@plug) as a AV/admin focused event
- PLUG-in-the-Pub possibilities:
- Paddington Alehouse, Mount Hawthorn: http://www.paddo.com.au/
- The Hampden, Nedlands: https://thehampden.com.au/
- Ocean Beach Hotel: https://www.obh.com.au/
- Foreman (Wings)
5. General Business & Matters Arising
-
ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising
-
ACTION: Paul: Needs to cash the load and go cheque $34.73
- Status I will endeavour to get this done by February.
-
ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)
- Who/what/where to contact next?
- https://connectonline.asic.gov.au/ , “Perth Linux User Group” ABN 58233849580
- Also AWS has old address: volunteer to fix?
- Who/what/where to contact next?
-
Bank account signatories
- Patrick’s card is with Benjamin until pickup
-
Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements
-
Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.
6. New General Business
- Vince - membership
- ACTION: Nick will followup
- Harry - reimbursement, see recent email
- Committee agrees this can be reimbursed as membership for AV repairs and incidental expenses
- ACTION: Peter to email Harry