0. Opening

  • Meeting opened by Nick at 19:37
  • Present: Margaret, Nick, James, Peter, (Benjamin part time)
  • Apologies: Benjamin
  • Absent: Patrick, Paul
  • Guest: Fraser

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2022-04-19 19:30

3. Reports & Standing Items

  • Financial Situation as of 2022-03-14 (Peter)

    • Balances:
      • Cash box
        • $473.95 current, $446.30 start of year ($694.60 start 2021)
      • Business Debit Card
        • $195.00 current, $200.00 start of year ($266.00 start 2021)
      • Bank Balance
        • $3734.72 current, $3885.20 start of year ($3801.47 start 2021)
      • Receivables
      • Total Assets
        • $4403.67 (was $4531.50 start of year) ($4846.53 start 2021)
    • Statement:
      • Income
        • $0.00 this month, $70.00 last, $100.00 this year
      • Expense
        • $5.00 this month, $162.50 last, $265.48 this year
      • Net Proceeds
        • ($5.00) this month, ($92.50) last, ($155.48) this year
    • Outstanding:
      • Payables
      • Receivables
        • $10.00+$18.00 cash being held by Nick as petty cash/float
      • Transfers
      • Unreconciled
        • $49.00 cash to be added to cash box

  • Membership Situation as of 2022-03-15 (Margaret)

    • 1 new member, 1 renewal since last committee meeting

  • Membership trends as of 2022-03-15 (Margaret)

    • Current Paid Members 31, previous month was 32
    • Overdue Members 3, previous month was 2
    • Expired Members 315, previous month was 314
    • Members on meetup.com 464, previous month 462

4. Events Status

  • Review of recent events:

  • February 2022

    • AV Hack session 2022-02-26
      • some improvements to the introduction slide deck
      • a rundown of some of the main equipment

  • March 2022

    • Second Tuesday 2022-03-08 - Linux Smörgåsbord
      • 9 attendees

  • Upcoming events

    • March 2022

      • PLUG Hack afternoon 2022-03-20 13:00

        • AV build/buy node2?
        • static templates for youtube uploads
        • next session?
        • Quick turnaround: Interaction/questions from audience with remote speaker
          • need a low latency backchannel
          • without audio-feedback-loop
            • speaker needs to be using headphones
            • two sources in BBB recording?
            • test directionality of room microphones

      • PLUG-in-the-Irish-pub 2022-03-28

    • April 2022

      • Second Sunday 2022-04-10 PLUG+POSH
      • Second Tuesday 2022-04-12
        • Dorothy, a dotfile ecosystem : presented by Benjamin Lupton
        • ACTION: Margaret will email in the next few days with an event overview, up to ~45 minute talk, time for questions

    • May 2022

      • Second Sunday 2022-05-08 PLUG+POSH?
      • Second Tuesday 2022-05-10
      • PLUG-in-the-Pub

    • June 2022

    • July 2022

      • PLUG-in-the-Pub , not north/CBD?

  • Future:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • Paul or Peter will update all events in meetup and sync with Google calendar

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • Meetup - can we get renewal emails sent to committee@plug.org.au, and use PLUG debit card to pay?

    • Discuss for 10 minutes at next AV hack session

  • rsync.net - also should be paid via debit card if possible, due April

6. New General Business

  • plug.au domain name (email from Tim White 3 March 2022 at 06:30)

  • Fraser from voting.org.au (WA Incorporated)

    • education and communication about WA preferential voting
    • belowtheline - Benno Rice at LCA2014

7. Meeting closed by Nick at 20:35 from the Big Blue Button