0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2022-06-21 19:30

3. Reports & Standing Items

  • Financial Situation as of 2022-05-16 (Peter)

    • Balances:
      • Cash box
        • $522.95 current, $446.30 start of year ($694.60 start 2021)
      • Business Debit Card
        • $177.90 current, $200.00 start of year ($266.00 start 2021)
      • Bank Balance
        • $3446.44 current, $3885.20 start of year ($3801.47 start 2021)
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
        • $18.00 cash - donations from last meeting
      • Total Assets
        • $4185.29 (was $4531.50 start of year) ($4846.53 start 2021)
    • Statement:
      • Income
        • $18.00 this month, $99.00 last, $227.00 this year
      • Expense
        • $54.74 this month, $290.64 last, $610.86 this year
          • AV/networking hardware: 2x gl.inet Beryl router
      • Net Proceeds
        • ($36.74) this month, ($191.64) last, ($383.86) this year
    • Outstanding:
      • Payables
      • Receivables
      • Transfers
      • Unreconciled
        • $49.00 cash to be added to cash box

  • Membership Situation as of 2022-05-17 (Margaret)

    • 0 new members, 2 renewals since last committee meeting

  • Membership trends as of 2022-05-17 (Margaret)

    • Current Paid Members 31, previous month was 31
    • Overdue Members 3, previous month was 3
    • Expired Members 316, previous month was 316
    • Members on meetup.com 468, previous month 469

4. Events Status

  • Review of recent events:

    • April 2022

      • PLUG Hack afternoon 2022-04-24 13:00

    • May 2022

      • Second Sunday 2022-05-08T12:00 PLUG+POSH
      • Second Tuesday 2022-05-10T18:00

  • Upcoming events

    • May 2022

      • PLUG Hack afternoon 2022-05-22 13:00
        • functional/unit-tests for ugmm? github CI?
      • PLUG-in-the-Pub last Monday 2022-05-30T18:00

    • June 2022

      • Second Sunday 2022-06-12T12:00 PLUG+POSH
      • Second Tuesday 2022-06-14T18:00
        • Building Websites with Hugo - presented by James Henstridge
        • https://gohugo.io/
        • Faster to load
        • Host for spare change
        • netlify: free hosting with your domain

    • July 2022

      • Second Sunday 2022-07-10T12:00 PLUG+POSH
      • Second Tuesday 2022-07-12T18:00
      • PLUG-in-the-Pub , not north/CBD?
        • tentative: last Monday 2022-07-25T18:00
        • Gage Roads, “A” Shed, Fremantle

  • Future:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • Paul or Peter will update all events in meetup and sync with Google calendar

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • Meetup - can we get renewal emails sent to committee@plug.org.au, and use PLUG debit card to pay?

    • Discuss for 10 minutes at next AV hack session
    • vs: consolidate with Artifactory
      • MOTION: Take the actions necessary to consolidate PLUG and the Artifactory’s meetup.com group subscriptions and share the costs
        • Proposed by Nick, seconded by Margaret
        • For: 3, Against: 0, Abstain: 1. Passed: Yes

  • rsync.net - also should be paid via debit card if possible, due April

    • ACTION: Peter: link PLUG debit card to rsync.net account

  • aws.amazon.com

    • Bill due?

  • Plan is for PLUG to take over digitalocean.com bill directly

  • aws.amazon.com

    • ACTION: Nick: Contact Developer Marketing Manager for an event speaker+swag
    • Maybe 2022-08?

6. New General Business

  • Alternative/backup Spacecubed venue at FLUX - see email from Isidora
  • Nick: $9.55: Post satchel reimbursement: avmaster battery RMA
    • MOTION: Reimburse Nick for the costs incurred with failed battery RMA
      • Proposed by Peter, seconded by Nick
      • Passed without dissent

7. Meeting closed by Nick at 21:27