0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2022-07-19 19:30

3. Reports & Standing Items

  • Financial Situation as of 2022-06-20 (Peter)

    • Balances:
      • Cash box
        • $543.95 current, $446.30 start of year ($694.60 start 2021)
      • Business Debit Card
        • $177.90 current, $200.00 start of year ($266.00 start 2021)
      • Bank Balance
        • $3526.89 current, $3885.20 start of year ($3801.47 start 2021)
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
        • $28.00 cash - donations from May meeting
          • To Be Confirmed
      • Total Assets
        • $4286.74 (was $4531.50 start of year) ($4846.53 start 2021)
    • Statement:
      • Income
        • $81.00 this month, $68.00 last, $358.00 this year
      • Expense
        • $10.00 this month, $64.29 last, $630.41 this year
      • Net Proceeds
        • $71.00 this month, $3.71 last, ($272.41) this year
    • Outstanding:
      • Payables
      • Receivables
      • Transfers
      • Unreconciled
      • $49.00 cash to be added to cash box
    • Note that last month (May 2022) income of $20.00 was left out from the bank balance, total assets, income & net proceeds.
    • Peter has cancelled his debit card and ordered a new one.
    • Peter to purchase a smaller/lighter cashbox, suitable for bringing to meetings.

  • Membership Situation as of 2022-06-21 (Margaret)

    • 0 new members, 3 renewals, 1 rejoined since last committee meeting

  • Membership trends as of 2022-05-17 (Margaret)

    • Current Paid Members 30, previous month was 31
    • Overdue Members 2, previous month was 3
    • Expired Members 318, previous month was 316
    • Members on meetup.com 469, previous month 468

4. Events Status

  • Review of recent events:

    • May 2022

      • PLUG Hack afternoon 2022-05-22 13:00
        • We set up the donated ASUS laptop as a replacement AV master laptop.
        • Benjamin configured the two Beryl wifi routers to provide the PLUG Members network at events.
        • Continued to back up the old AV master laptop.
      • PLUG-in-the-Pub last Monday 2022-05-30T18:00

    • June 2022

      • Second Sunday 2022-06-12T12:00 PLUG+POSH
      • Second Tuesday 2022-06-14T18:00
        • Building Websites with Hugo - presented by James Henstridge
        • https://gohugo.io/
        • Faster to load
        • Host for spare change
        • netlify: free hosting with your domain
        • Attendance: 12 in person including speaker, 2 online
        • All set up with time to spare
      • PLUG Hack afternoon Sunday 2022-06-19 13:00, Jitsi test 16:00
        • Continued to back up the old AV master laptop.
        • Benjamin documented the Beryl router setup.
        • Nick discovered replacement avmaster battery is also bad.
        • 3 attendees at Jitsi meeting (all who were also at hack arvo)
        • Next session: combine with PLUG+POSH? or Jitsi? or at any other handy time/place?

  • Upcoming events

    • July 2022

      • Second Sunday 2022-07-10T12:00 PLUG+POSH
      • Second Tuesday 2022-07-12T18:00
        • Panel discussions:
          • Privacy: phones, web browsing, extensions, NoScript/yesScript/libreJS, auto cookie destroyer, private+guest windows, disposable email address including privaterelay.appleid.com/iCloud mail , search engines, uBlock Origin, TOR
          • https://libredd.it/r/degoogle/comments/rosdbu/100_foss_smartphone_hardening_nonroot_guide_40/ ?
          • Idea: create a hedgedoc containing discussion topics. Let audience edit, and have someone lead conversation. Send out hedgedoc link in advance for people to propose topics.
          • ACTION: James to update the calendar
      • AV Hack arvo: Sunday 2022-07-17
      • PLUG-in-the-Pub: last Monday 2022-07-25T18:00
        • Gage Roads, “A” Shed, Fremantle

    • August 2022

      • Second Tuesday 2022-08-09T18:00
      • Second Sunday 2022-08-14T12:00 PLUG+POSH

    • September 2022

      • Second Sunday 2022-09-11T12:00 PLUG+POSH
      • Second Tuesday 2022-09-13T18:00
      • Fourth? Last? Thursday 2022-09-22? 2022-09-29? happy hour from 17:30 at https://piratebar.com.au/ ?
        • Nick: or replace with a quiz night? is it enough lead time to get some sponsors?

  • Future:

5. General Business & Matters Arising

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • Paul or Peter will update all events in meetup and sync with Google calendar

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • Meetup - can we get renewal emails sent to committee@plug.org.au, and use PLUG debit card to pay?

    • Discuss for 10 minutes at next AV hack session opportunity?
    • vs: consolidate with Artifactory
      • MOTION: Take the actions necessary to consolidate PLUG and the Artifactory’s meetup.com group subscriptions and share the costs
        • Proposed by Nick, seconded by Margaret
        • For: 3, Against: 0, Abstain: 1. Passed:

  • rsync.net - also should be paid via debit card if possible, due April

    • ACTION: Peter: link PLUG debit card to rsync.net account

  • aws.amazon.com

    • Bill due?

  • Plan is for PLUG to take over digitalocean.com bill directly

  • aws.amazon.com

    • ACTION: Nick: Contact Developer Marketing Manager for an event speaker+swag
    • Maybe 2022-08?

  • Alternative/backup Spacecubed venue at FLUX - see email from Isidora

    • Margaret has emailed Isidora about viewing the room but has had no reply

  • Nick: $9.55: Post satchel reimbursement: avmaster battery RMA

    • MOTION: Reimburse Nick for the costs incurred with failed battery RMA
      • Proposed by Peter, seconded by Nick
      • Passed without dissent
      • DONE

6. New General Business

  • ACTION : Patrick to email Paul about lapsed membership
  • Replacement sign for door ACTION: Margaret to email PDF to Patrick.*

7. Meeting closed by Patrick at 21:05