PLUG Committee Meeting 2023-02-21
0. Opening
- Meeting opened by Niall at 19:41PM
- Present: Paul, Niall, James, Peter, Nick
- Apologies: Patrick
- Absent: Benjamin
- Guest: -
1. Confirmation of Previous Minutes
- https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2023-01-17-minutes.md
- Proposed by Paul and seconded by James
- Passed without dissent? No, all good.
2. Next Committee Meeting
- Third Tuesday 2023-03-18 19:30 PM
- Maybe every quarter in person, to be confirmed at next meeting.
3. Reports & Standing Items
-
Financial Situation end of 2023-02-21 (Peter)
- Balances:
- Cash box
- $598.95 current, $598.95 start of year ($446.30 start 2022)
- Business Debit Card
- $199.12 current, $167.17 start of year ($200.00 start 2022)
- Bank Balance
- $3530.89 current, $3610.89 start of year ($3885.20 start 2022)
- Receivables
- $13.00 cash being held by Nick as petty cash/float
- Total Assets
- $4369.96 (was $4418.01 start of year) ($4531.50 start 2022)
- Cash box
- Statement:
- Income
- $0.00 this month, $70.00 last, $70.00 this year
- Expense
- ($150.00) this month, ($31.95) last, ($118.05) this year
- Net Proceeds
- ($150.00) this month, 101.95 last, ($48.05) this year
- Income
- Outstanding:
- Payables
- Receivables
- Transfers
- Unreconciled
- $49.00 cash to be added to cash box
- Balances:
-
Membership Situation as of 2023-02-21
- ? new members, ? returned, ? renewals
- Current Paid Members 28, previous month was 29
- Overdue Members ?, previous month was ?
- Expired Members 324, previous month was 319
- Members on meetup.com 486, previous month 479
4. Events Status
-
Review of recent events:
- February 2023
- Second Sunday PLUG+POSH 2023-02-12
- Second Tuesday Talk: No Talk.
- No-one created a meetup event
- February 2023
-
Upcoming events
-
March 2023
- Second Sunday PLUG+POSH 2023-03-12 12-4PM Server Admin - Mail
- Who could attend?
- Second Tuesday Talk 2023-03-14: SBC Jam?
- 5 min talk from each member if they want to talk about their projects.
- ACTION: Bring Raspberry Pi’s. Paul will buy snacks if not.
- ACTION: Paul to email committee a draft for approval.
- Plug-in-the-Pub 2023-03-27: feniansirishpub.com.au , Adelaide Tce, CBD
- Second Sunday PLUG+POSH 2023-03-12 12-4PM Server Admin - Mail
-
April 2023
- Second Sunday PLUG+POSH 2023-04-09 12-4PM?
- Talk 2023-04-11: See if we can find a speaker 1 month before? Work on Plug Admin or AV in person workshop?
- ACTION: Niall to confirm with Aidan or Lachlan on possibility of presenting.
-
May 2023
- Second Tuesday Talk 2023-05-09: ?
- Second Sunday PLUG+POSH 2023-05-14 12-4PM?
- Plug-in-the-Pub 2023-05-29: Norfolk Fremantle?
-
June 2023
- Second Sunday PLUG+POSH 2023-06-11 12-4PM?
- Second Tuesday 2023-06-13 Talk? or workshop?
-
-
Future talks:
- Jasper: Alternative phone ROMs
- Margaret: EMACS-based UIs for database applications (not until 2023);
- Yuchen: Haskell-code-explorer (unlikely to be ready this year)
- Locutus: Ian Clarke (Contact)
- Lachlan - Sound stack
- Aidan - graphics work
- ACTION: Someone to email the above?
-
Paul - Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ
- Allowing us to focus on the remainder of the items.
5. General Business & Matters Arising
-
ACTION: Paul: meetup.com: consolidate paid subscription with Artifactory, as confirmed on 2022-05-17
- Status: ready to ACTION, confirmed with Paul 2022-06-20, email 2022-07-19
- Paul: I have confirmed auto renewal is turned off and payment is due in February 2023
- I have a discount code I need to send through also
-
ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising
- Paul or Peter will update all events in meetup and sync with Google calendar
-
ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)
- Who/what/where to contact next?
- https://connectonline.asic.gov.au/ , “Perth Linux User Group” ABN 58233849580
- Also AWS has old address: volunteer to fix?
- Who/what/where to contact next?
-
Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.
-
Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.
- http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html
- ACTION: Peter to visit branch and try setting up committee address as PayID
-
rsync.net - also should be paid via debit card if possible, due April
- ACTION: Peter: link PLUG debit card to rsync.net account
-
aws.amazon.com
- Bill due?
-
Plan is for PLUG to take over digitalocean.com bill directly
-
aws.amazon.com
- ACTION: Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz?
-
New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION: Margaret to investigate how to update our details * On hold till contact person returns to choir
- Bank signatories: Niall, Benjamin, Nick, Peter
- Print AGM minutes
- Collect AGM reports (also from previous years -> website)
- Perth? Paul + Nick + Niall
- Paul: To catch up in the CBD.
- Print AGM minutes
- ACTION: Paul: Linux Australia grant money
- fix/create a https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy
- update mailing lists: moderators
- admin/committee busybee items: bulk actions on mailing lists
- ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings.
6. New General Business
- Niall to discuss Jitsi meetings on the Tuesday 2023-03-21 at the next committee meeting. Does it have relevance for us right now?
- If we don’t have a regular organiser and if it’s relevant to our current members.
- President and Secretary to arrange going to the bank.