0. Opening

  • Meeting opened by Niall at 19:41PM
  • Present: Niall, Peter, Patrick, James, Benjamin
  • Apologies:
  • Absent: Nick, Paul
  • Guest: -

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Third Tuesday 2023-04-18 19:30 PM
    • Maybe every quarter in person, to be confirmed at next meeting.

3. Reports & Standing Items

  • Financial Situation end of 2023-03-20 (Peter)

    • Balances:
      • Cash box
        • $639.50 current, $598.95 start of year ($446.30 start 2022)
      • Business Debit Card
        • $185.36 current, $167.17 start of year ($200.00 start 2022)
      • Bank Balance
        • $3530.89 current, $3610.89 start of year ($3885.20 start 2022)
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Total Assets
        • $4396.75 (was $4418.01 start of year) ($4531.50 start 2022)
    • Statement:
      • Income
        • $40.55 this month, $0.00 last, $110.55 this year
      • Expense
        • ($13.76) this month, ($150.00) last, ($131.81) this year
      • Net Proceeds
        • $26.79 this month, ($150.00) last, ($21.26) this year
    • Outstanding:
      • Payables
        • $71.00 reimbursement to Niall
        • $30.64 reimbursement to Niall
      • Receivables
      • Transfers
      • Unreconciled
        • $86.30 cash to be checked if already booked
        • $49.00 cash to be added to cash box

  • Membership Situation as of 2023-02-21

    • ? new members, ? returned, ? renewals
    • Current Paid Members 28, previous month was 29
    • Overdue Members ?, previous month was ?
    • Expired Members 324, previous month was 319
    • Members on meetup.com 486, previous month 479

4. Events Status

  • Review of recent events:

    • March 2023
    • Second Sunday PLUG+POSH 2023-03-12 12-4PM Server Admin - Mail
      • One new attendee - James (UWA student studying physics)
      • Two new admin onboarded, Ben and Niall
    • Second Tuesday Talk 2023-03-14: SBC Jam?
      • Good turn out. 10 attendees
      • Lots of good conversation and projects on display
      • Password was put in front of the list.plug.org.au subdomain
    • Plug-in-the-Pub 2023-03-27: feniansirishpub.com.au , Adelaide Tce, CBD

  • Upcoming events

    • April 2023

      • Second Sunday PLUG+POSH 2023-04-09 12-4PM?
      • Talk 2023-04-11: See if we can find a speaker 1 month before? Work on Plug Admin or AV in person workshop?
      • Confirmed Wings to talk on the “Lab”.
      • See a home lab that’s grown too large.

    • May 2023

      • Second Tuesday Talk 2023-05-09: ?
      • Second Sunday PLUG+POSH 2023-05-14 12-4PM?
      • Plug-in-the-Pub 2023-05-29: Norfolk Fremantle?

    • June 2023

      • Second Sunday PLUG+POSH 2023-06-11 12-4PM?
      • Second Tuesday 2023-06-13 Talk? or workshop?

  • Future talks:

    • Jasper: Alternative phone ROMs
    • Margaret: EMACS-based UIs for database applications (not until 2023);
    • Yuchen: Haskell-code-explorer (unlikely to be ready this year)
    • Locutus: Ian Clarke (Contact)
    • Lachlan - Sound stack
    • Aidan - graphics work
      • ACTION: Someone to email the above?

  • Paul - Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ

    • Allowing us to focus on the remainder of the items.

5. General Business & Matters Arising

  • Jitsi has been removed from the calendars.

    • Happy to open discussion about the viability of the event.
    • It seemed there was no ownership around it.
    • I’d like to focus on infrastructure upgrade and AV components before reinstating.

  • ACTION: Paul: meetup.com: consolidate paid subscription with Artifactory, as confirmed on 2022-05-17

    • Status: ready to ACTION, confirmed with Paul 2022-06-20, email 2022-07-19
    • Paul: I have confirmed auto renewal is turned off and payment is due in February 2023
    • I have a discount code I need to send through also

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

    • Paul or Peter will update all events in meetup and sync with Google calendar

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • rsync.net - also should be paid via debit card if possible, due April

    • ACTION: Peter: link PLUG debit card to rsync.net account

  • aws.amazon.com

    • Bill due?

  • Plan is for PLUG to take over digitalocean.com bill directly

  • aws.amazon.com

    • ACTION: Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz?

  • All accounts payable need consolidating into a record and

  • New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION: Margaret to investigate how to update our details * ACTION: Niall to reach out to Margaret and confirm. * On hold till contact person returns to choir

  • Bank signatories: Niall, Benjamin, Nick, Peter
    • Print AGM minutes
      • Collect AGM reports (also from previous years -> website)
    • Perth? Paul + Nick + Niall
    • Paul: To catch up in the CBD.
  • ACTION: Paul: Linux Australia grant money
  • fix/create a https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy
  • update mailing lists: moderators
    • admin/committee busybee items: bulk actions on mailing lists
  • ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings.

6. New General Business

  • Niall to discuss Jitsi meetings on the Tuesday 2023-03-21 at the next committee meeting. Does it have relevance for us right now?
    • If we don’t have a regular organiser and if it’s relevant to our current members.
    • Committee agreed that without regular owner it should be scaled back for now.
  • President and Secretary to arrange going to the bank.

7. Meeting closed by Niall at 20:30PM