PLUG Committee Meeting 2023-08-15
0. Opening
- Meeting opened by Niall at 19:31 PM
- VENUE: In person@JamesH
- Present: James, Niall, Nick, Peter
- Apologies: Paul
- Absent: Benjamin, Patrick
- Guest:
1. Confirmation of Previous Minutes
- https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2023-07-18-minutes.md
- ACTION: Will edit post meeting
2. Next Committee Meeting
- Third Tuesday 2023-09-19 19:30 PM - Online
3. Reports & Standing Items
-
Financial Situation end of 2023-08-14 (Peter)
- Balances:
- Cash box
- $679.10 current, $598.95 start of year ($446.30 start 2022)
- Business Debit Card
- $3.95 current, $167.17 start of year ($200.00 start 2022)
- Bank Balance
- $3514.25 current, $3610.89 start of year ($3885.20 start 2022)
- Receivables
- $10.00 cash being held by Nick as petty cash/float
- Total Assets
- $4238.30 (was $4418.01 start of year) ($4531.50 start 2022)
- Cash box
- Statement:
- Income
- $10.00 this month, $260.00 last, $550.15 this year
- Expense
- ($65.21) this month, ($127.15) last, ($729.86) this year
- Net Proceeds
- ($55.21) this month, $132.85 last, ($179.71) this year
-
- Financial Situation end of 2023-07-18 (Peter)
- Income
- Balances:
- Cash box
- $679.10 current, $598.95 start of year ($446.30 start 2022)
- Business Debit Card
- $69.16 current, $167.17 start of year ($200.00 start 2022)
- Bank Balance
- $3384.25 current, $3610.89 start of year ($3885.20 start 2022)
- Receivables
- $10.00 cash being held by Nick as petty cash/float
- Total Assets
- $4173.51 (was $4418.01 start of year) ($4531.50 start 2022)
- Cash box
- Statement:
- Income
- $140.00 this month, $109.60 last, $420.15 this year
- Expense
- ($127.15) this month, ($64.52) last, ($664.65) this year
- Net Proceeds
- $12.85 this month, ($45.08) last, $26.79 March, ($244.50) this year
- Income
- Outstanding:
- Payables
- Receivables
- Transfers
- Unreconciled
- $86.30 cash to be checked if already booked
- $49.00 cash to be added to cash box
- Balances:
-
Membership Situation as of 2023-02-21
- ? new members, ? returned, ? renewals
- Current Paid Members 28, previous month was 29
- Overdue Members ?, previous month was ?
- Expired Members 324, previous month was 319
- Members on meetup.com 486, previous month 479
-
ACTION: Niall: Review then refresh standing cloud budget? - done!
- Get firm numbers of monthly cloud spend
- Sponsorship request for ~$1600pa
- AWS USD$51
- DO USD$27
- rsync.net USD$3
- BBQ $150
- meeting $30/month
- Get firm numbers of monthly cloud spend
- MOTION: Standing authority of $150/month is granted to use the PLUG debit card to pay the following expenses:
- Hosting and related expenses, including but not limited to Amazon AWS, DigitalOcean, and rsync.net
- Event expenses as required, including food and drink
- meetup.com membership
- Proposed: Niall, Seconded: Peter
- Motion passed unanimously
- Discussion
- Recent actual monthly expenses for these categories have been $60-$80 per month, as above
4. Events Status
-
Review of recent events:
-
July 2023
- PLUG-in-the-Pub Monday 2023-07-31: Stirling Arms, Guildford
-
August 2023
- Second Tuesday 2023-08-08 PLUG Admin Infrastructure work
- PLUG Admin infrastructure hack
- Promotion can include reference to:
- https://wiki.debian.org/DebianDay Wednesday 2023-08-16 (30th anniversary, founded 1993-08-16)
- https://wiki.debian.org/DebianReleases Bookworm Release was Saturday 2023-06-10
- Second Sunday PLUG+POSH 2023-08-13 12-4PM
- In-person committee meeting: third Tuesday 2023-08-15
- Second Tuesday 2023-08-08 PLUG Admin Infrastructure work
-
-
Upcoming events:
-
September 2023
- Second Sunday PLUG+POSH 2023-09-10 12-4PM
- Second Tuesday 2023-09-12 Talk
- Matrix in 2023 by Michael Collins
- Blurb: Michael from https://perthchat.org/ will be giving a presentation on the Matrix, a federated and secure communication standard that’s becoming more popular in the open-source space. Topics covered will include new features/updates, the perthchat.org service and future plans for the network.
- Committee Meeting Online: 2023-09-19 - Online
- PLUG-in-the-Pub Thursday 2023-09-28 PirateBar@Mount Hawthorn
- ( ITLAPD-adjacent )
-
October 2023
- Second Sunday PLUG+POSH: 2023-10-08 - Artifactory
- Second Tuesday talk: 2023-10-10 - Benjamin D-Silva: EMACS
- Committee Meeting Online: 2023-10-17 - Online
-
November 2023
- Second Sunday 2023-11-12
- Second Tuesday 2023-11-14
- PLUG Quiz?
- Substitutes for last Monday? PLUG-in-the-Pub
- Last Monday 2023-11-27
- Prizes: Sean@RedHat
-
December 2023
- Xmas BBQ? with PLUG+POSH? Second Sunday 2023-12-10
-
January 2024
- Second Tuesday AGM? 2024-01-09
- Second Sunday PLUG+POSH 2024-01-14 12-4PM
- Last Monday? PLUG-in-the-Pub
-
-
Future talks?
- Margaret: EMACS-based UIs for database applications (not until 2023)
- Yuchen: Haskell-code-explorer (unlikely to be ready this year)
- Locutus: Ian Clarke (Contact)
- Aidan - Graphics work
-
Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ
- Allowing us to focus on the remainder of the items
5. General Business & Matters Arising
-
ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising
- ACTION: Paul will update all events in Meetup/Google calendar. Can email these once confirmed
Matt Richardson <matt@raspberrypi.com>
ACTION: Promote relevant events on events.raspberrypi.com , need “Raspberry Pi ID” ?- facebook?
-
ACTION Peter: pay DNS 2023-06-04: Invoice 0490 from White IT Solutions
-
ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)
- Who/what/where to contact next?
- https://connectonline.asic.gov.au/ , “Perth Linux User Group” ABN 58233849580
- Also AWS has old address: volunteer to fix?
- Who/what/where to contact next?
-
Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.
-
Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.
- http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html
- Bendigo bank signatories now: Niall, Peter, Paul, Benjamin, Nick, Patrick
-
aws.amazon.com
- Bill due first few days of each month
- ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz
-
Plan is for PLUG to take over digitalocean.com bill directly
-
New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION: Margaret to investigate how to update our details * ACTION: Niall to reach out to Margaret and confirm. * On hold till contact person returns to choir
- ACTION: Paul: Linux Australia grant money, when have stabilised our events.
- Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow
- update mailing lists: moderators
- admin/committee busybee items: get people using bulk actions on mailing lists
- ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings.
6. New General Business
- Review Spacecubed agreement for 2023 - done
-
ACTION: Paul will review and email committee
-
Once thats done Niall can sign and do the in person induction - done
- Extra RFID card:
- Niall (AV kit) ..54, James ..97, Nick ..46
- Extra RFID card:
-
Post-meeting busybee
- Event calendars
- Collecting PLUG-in-the-Pub cardinal point list
- Website
- Quiz?