PLUG Committee Meeting 2024-01-16

0. Opening

• Meeting opened by Niall at 19:36 PM
  • VENUE: https://meetings.ucc.asn.au/b/plug
• Present: Niall, Dan, Nick, James
• Apologies: Sarah
• Absent: Lochy, Ben
• Guest:

1. Confirmation of Previous Minutes

• https://hackmd.io/4rmHIa4TQ2CG1MGOey-bdQ?both
  • Proposed by Niall, seconded by Nick. Passed without dissent.

2. Next Committee Meeting

• Tuesday 2024-02-20 - In-person @James
  • Perhaps order pizza using PLUG card before meeting starts

3. Reports & Standing Items

• Financial Situation

  • Balances:
    • Cash box (at Peter’s)
      • $679.10 current, $598.95 start of year ($446.30 start 2022)
    • Business Debit Card
      • $93.66
    • Bank Balance
      • $3102.25 current

• Membership Situation as of 2023-09-12

  • ? new members, ? returned, ? renewals
    • Need to nudge new attendees towards formal financial membership
  • Current Paid Members 25, was 25 at AGM
  • Expired Members 333, was 332 at AGM
  • Members on meetup.com 547, was 472 at AGM
    • lost our survey questions!

4. Events Status

• Review of recent events:

  • December 2023
    • Xmas BBQ? with PLUG+POSH? Second Sunday 2023-12-10
  • January 2024
    • Second Tuesday AGM 2024-01-09

• Upcoming events:

  • January 2024

    • PLUG-in-the-Pub 2024-01-29: The Island at EQ

  • February 2024

    • Second Sunday 2024-02-11 PLUG+POSH@Artifactory
    • Second Tuesday 2024-02-13
      • Confirm with SpaceCubed.
        • If not approach 43 below.
        • Upstairs at UCC.
      • Ops meeting, handover
      • Need to confirm venue?
      • Update website to reflect new membership prices.
    • Committee meeting in-person

  • March 2024

    • Second Sunday 2024-03-10
    • Second Tuesday 2024-03-12
      • Need to confirm venue?
      • Pi Day/Raspberry Jam
      • Promote event on events.raspberrypi.com once venue is confirmed.
    • Committee meeting 2024-03-19
    • PLUG-in-the-Pub 2024-03-25
      • Irish pub? Fibber McGee’s, Leederville?
      • 711 Newcastle Street, Leederville WA 6007
      • https://www.fibbermcgees.com.au/

  • April 2024

    • Second Tuesday 2024-04-09
      • Need to confirm venue?
    • Second Sunday 2024-04-14

• Future talks?

  • Margaret: EMACS-based UIs for database applications (not until 2023)
  • Yuchen: Haskell-code-explorer (unlikely to be ready in 2023)
  • Locutus: Ian Clarke (Contact)
  • Aidan - Graphics work (Confirm Sat 2024-01-20)

• Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ

5. General Business & Matters Arising

• Time to raise membership?

  • Will require UGMM and website redeploys
    • Concession: 20
    • Full: 50
    • Starting in 2024, when implemented

• ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising

  • ACTION: Paul will update all events in Meetup/Google calendar. Can email these once confirmed
  • Matt Richardson <matt@raspberrypi.com> ACTION: Promote relevant events on events.raspberrypi.com , need “Raspberry Pi ID” ?
  • facebook?

• ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. BenjaminA’s new address)

  • Who/what/where to contact next?
    • https://connectonline.asic.gov.au/ , “Perth Linux User Group” ABN 58233849580
      • 2021 was President’s address
    • Bank using Treasurer’s address

• Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html
  • Ask Bendigo Bank again, post-AGM-2024

• aws.amazon.com

  • Bill due first few days of each month
  • ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz

• Plan is for PLUG to take over digitalocean.com bill directly

• New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION: Peter to fill in online form

• https://associations.commerce.wa.gov.au/

  • Reports done up to 2023, next will be due post-AGM-2024-01

• ACTION: Paul: Linux Australia grant money, when have stabilised our events
• Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow
• update mailing lists: moderators
  • admin/committee busybee items: get people using bulk actions on mailing lists
• ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings.

6. New General Business

• Committee handover

  • Bank
    • Update signatories
    • Add PayID
    • ACTION: Nick: Pickup cashbox, GNUcash records
  • ACTION: Niall: Confirm Spacecubed
  • ACTION: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. BenjaminA’s new address)
    • ABN Search shows current address at postcode 6153
  • AWS has old address: volunteer to fix?
  • rsync.net new card
  • Mailing list mangement
  • Membership processing
  • ACTION: Nick: Pickup Raspberry Pi 5’s?

• Infra

  • Deploy membership pricing: website, UGMM

• Raspberry Jam event?

• card topup

• membership processing

• ACTION: James: don’t publicise IRC channel, and create a new public Matrix channel for PLUG.

7. Meeting closed by Niall at 20:40

• Post-meeting busybee
  • Event calendars